How to generate a Canadian mileage receipt in 60 seconds
Step-by-step tutorial to issue a CRA-friendly mileage receipt with the dedicated Canadian calculator.
Before you start
Gather:
- Origin and destination (postal codes improve accuracy). - Trip date. - Business purpose (client visited, off-site training, etc.). - Vehicle make/model and licence plate. - Per-km rate (72¢ for the first 5,000 km of the year, 66¢ thereafter; +4¢ if in YT/NT/NU).
Step 1: Open the Canadian calculator
Go to /mileage-calculator-canada.[^cra-allowance] The page renders in Canadian English with kilometres and Canadian dollars, and the CRA reasonable allowance table is visible at the top.
Step 2: Enter origin and destination
The calculator uses OpenStreetMap and returns real driving distance. Toggle "return trip" to double the kilometres. The system warns you if your trip crosses into the Yukon, Northwest Territories or Nunavut so you can apply the +4¢ uplift.
Step 3: Apply the rate
Enter 72¢ for the first 5,000 km of the calendar year, 66¢ above. The dashboard tracks the year-to-date business kilometres so you know which rate applies. Add 4¢ for territory driving.
Step 4: Add business purpose and plate
Be specific: "Client visit Acme Corp", "Off-site training, Calgary office". Vague entries ("meeting") are the first thing CRA challenges. Plate goes in the dedicated field.
Step 5: Generate the PDF
Includes date, origin, destination, route map, kilometres, rate, amount in CAD, business purpose, plate and a SHA-256 integrity hash. Satisfies CRA's contemporaneous-log requirement and supports T2200/T777 (and TP-64.3-V/TP-59-V in Quebec).
Step 6: Submit and archive
Submit through the company expense system. Companies retain mileage records for 6 years (CRA general retention). Quilometragem keeps a copy in your account for re-download.
Tips
- **5,000 km threshold tracking.** The dashboard shows a running total; switch from 72¢ to 66¢ only after the threshold is crossed. - **Northern uplift.** Apply the +4¢ only when the trip itself takes place in YT/NT/NU. A trip from Alberta to NWT applies the higher rate only for the NWT portion. - **GST/HST/QST receipts.** Keep fuel receipts even though the per-km rate is the headline figure: they unlock GST/HST input tax credits for the employer.
For finance
Export monthly receipts to CSV. Each row carries date, origin, destination, kilometres, rate, amount, business purpose, plate and integrity hash. Ready for payroll, T4 year-end, T2200 issuance and T777/TP-59-V support.